Adding people to your team on BallerCam is simple. Whether you’re inviting a coach, team staff member, parent/guardian, player, or fan, you can use a single shareable team link to get everyone connected.

The role someone selects when joining determines what access they receive and whether Creator approval is required.

👥 What People Get When They Join

Anyone who joins or follows your team can access the team experience available to their role, including:

• Watching livestreams and replays
• Accessing the team page and historical games
• Receiving alerts when your team goes live
• Receiving final score notifications

Some roles can also receive additional permissions, such as scoring, filming, or managing team information.

🔗 How to Invite People

To invite someone to your team:

1. Open the BallerCam app.
2. Go to your team's home page.
3. Tap Invite People.
4. BallerCam will provide a shareable team link.
5. Send the link through text, email, your team's group chat, or another messaging app.

The same team link can be shared with different people. When joining, they select the role that applies to them.

💡 Tip: Anyone you invite should create a free BallerCam account so they can join the team and access the features available to their role.

👤 Roles and Permissions

When someone joins a team, the available roles can include:

• Coach
• Team Staff
• Parent/Guardian
• Player
• Fan

The available roles may vary depending on the team's age group. In particular, the Player role is available for teams with players age 13 and older, including Adult teams. Players under 13 are not eligible for the Player role.

🎟️ Fans

Fans can:

• Watch games
• View the team page
• Receive livestream alerts
• Receive final score notifications

Fans do not require Creator approval and do not receive team-management permissions. Fans do not have Keep Score permission by default. The Creator can enable it when needed.

🧑‍🏫 Coaches and Team Staff

Coaches and Team Staff can receive team permissions beyond normal viewing access.

Default permissions in the current team workflow can include:

• Scoring games
• Ending streams
• Adding players to the roster
• Monitoring stream connectivity
• Filming on behalf of the team when using a compatible filming setup

Coach and Team Staff membership requires Creator approval before these permissions become active.

While waiting for approval, they can still access the team at the basic viewing level.

👪 Parents/Guardians

Parents/Guardians can also receive additional team permissions after Creator approval.

Depending on the team's permission settings, these can include:

• Ending streams
• Adding players to the roster
• Monitoring stream connectivity
• Filming on behalf of the team

Creators can adjust a Parent/Guardian's individual permissions after approval. Parents/Guardians do not have Keep Score permission by default. The Creator can enable it through Roles & Permissions.

Note: Parent/Guardian functionality does not apply to Adult teams. For Adult teams, Parent/Guardian options and parent-specific invitation actions are hidden.

🏃 Players

The Player role gives eligible athletes a way to join their team and connect their BallerCam account with their athlete profile.

The Player role is available to athletes age 13 and older. During registration, BallerCam checks the Player's birthdate to determine eligibility.

Default Player Permissions

Player permissions begin with the following defaults:

Creators can review and customize Player permissions when appropriate. Custom Player permissions remain in place after the app is refreshed or the user signs in again.

🔎 What Happens When a Player Joins?

The Player joining experience depends on whether your team already has an uploaded roster and whether BallerCam can confidently match the Player to an existing athlete.

Player Matches an Uploaded Roster

When a team has an uploaded roster, BallerCam can automatically approve a Player's team membership when:

• Their first and last names match the roster entry, and
• Their account email or verified phone number exactly matches the trusted contact information for that player.

When an exact trusted match is found:

• Team membership can be automatically approved.
• The Player is automatically followed.
• Athlete Profile ownership still requires the team Creator's approval.
• A pending Athlete Profile claim remains until the Creator approves it.

Player Does Not Have an Exact Match

If BallerCam cannot make an exact trusted match, the Player may see:

Which Player Are You?

The Player selects the roster entry that belongs to them.

Their:

• Team membership
• Athlete-profile claim

remain pending until the Creator approves the request.

If there are multiple possible matches, BallerCam does not automatically choose an athlete.

Team Does Not Have an Uploaded Roster

If the team does not have an uploaded roster, the Player is taken to Add Yourself.

Available information from the Player's account can be prefilled, and BallerCam creates the necessary:

• Roster entry
• Athlete ownership request
• Team association
• BallerCam favorite

Because this information did not come from a trusted uploaded roster, Creator approval is still required for membership.

✅ Reviewing Player Requests

Athlete Profile claims require Creator approval, even when team membership has already been approved automatically.

If both team membership and the linked Athlete Profile claim are pending, one Creator approval covers both. After approval, the team roster, Global Home, Athlete Profile, and pending states update automatically.

🔐 Athlete Profile Protection

BallerCam protects existing athlete-profile ownership.

If an athlete profile is already owned by another user:

• Another user cannot claim that athlete.
• The athlete cannot be reassigned through a new Player claim.
• Claim Profile is hidden when another owner already exists.

This helps prevent multiple users from creating competing ownership claims for the same athlete.

👨‍💼 Managing Permissions

Creators have control over what approved team members can do.

Depending on the role, Creators can:

• Set role-based permissions
• Review Player permissions
• Change an individual's permissions
• Give or remove access to features such as scoring, filming, member management, or roster management

For example, Keep Score is enabled by default for Players, while Film, Manage Members, and Manage Roster are disabled unless the Creator changes those permissions.

The existing permissions workflow for Coaches, Team Staff, and Parents can continue to be managed individually by the Creator.

🧑 Adult Teams

Adult teams have a simplified role and invitation experience because Parent/Guardian functionality does not apply.

For Adult teams:

• Parent/Guardian is hidden.
• Players can join using the Player workflow.
• Players without an uploaded roster are taken directly to Add Yourself.
• Parent-related sections are removed from team and athlete management screens.
• Team invitation language uses Invite Players.
• Invite Parents actions are removed.
• Parent contact fields are hidden when editing Adult athletes.

✅ Key Reminders

• Use the team's single shareable invite link to invite Coaches, Team Staff, Parents/Guardians, Players, and Fans where those roles are available.
• The Player role is available for athletes age 13 and older.

• Player team membership can be automatically approved when both first and last names match the roster entry, along with an exact email or verified-phone match.

• Players who cannot be automatically matched require Creator approval.

• Athlete Profile ownership requires Creator approval, even when team membership is automatically approved. If both requests are pending, one Creator approval can approve both.

• Players have Keep Score enabled by default, while Film, Manage Members, and Manage Roster are disabled by default.
• Existing athlete ownership is protected from competing claims.
• Parent/Guardian functionality is hidden for Adult teams.